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Minutes
of the DMTF Board Meeting
May 1,
2003, DMTV Studios
In
Attendance: Joanne Price, Connie Anderson, Pete Glaser, Nicole
Holliday, Jack Batzler, Ingrid Hoffmeister,
Special
Guest: Chantelle
Sicile-Kirra; Independent Producer and potential new board member.
Minutes approved from last meeting (4/3/03)
Finance report by Joanne Price: The
accounting base is up to date. The tax returns are in good shape. The
Profit and Loss sheet shows us to be on the same track as last year with
the exception of the profit from Monte Carlo night last year.
Grant status: A significant amount of money
for new grant applications is still available. There was a recently
approved grant to Torrey Pines High School for $136.00, to be utilized
by a Mr. Paul Martin (teacher) for production. Money matters then
digressed a bit, with some discussion of how Ingrid has been successful
in gaining additional donations (beyond Grant dollars) to do some of her
projects.
May 12th Presentation to the City
Council: The City budget review is coming up this month.
Pete will provide a four-minute update on the past history of
shows done on DMTV, followed by a promo on “it takes a city to build a
wall”.
Newcomer’s Day on May 6th: All
Board Members stated their intentions to attend from 5:30 to 7:30 PM.
Clips will be shown from many past shows.
Handouts will include a newsletter, membership form, and Adelphia
TV guide.
Database management: Pete showed an example
on how the application “File Maker” can be employed for keeping the
database. Its strength is
the ability to do many cross references and special sorts within the
database. Pete met with Dick Travis, a candidate to maintain the
database, but another candidate may also be considered. Discussion on
paying for database management ensued. The decision was made to pay (a
nominal $50.00/month) to the maintainer for set up, update maintenance,
and mailings. The final selection for maintainer is pending a look at
another candidate.
Fund Raising update: There was discussion on
the layout and contents of a proposed brochure for soliciting donations.
Two brochures were preferred – one that is “elegant” for the
potential top dollar contributors, and another lesser one.
The layout remains to be decided upon.
Ingrid has the cost information to do the brochures, but content,
including photos and art work remains to be decided.
Nicole handed out a sheet on candidate levels of contribution.
Our theme for fund raising remains “Building Community Through
Communication”. It was
agreed that the Fund Raising Committee would meet again at Nicole’s
house on Tuesday, 13 May at 4:00PM.
DMTF Productions Status: There is a live
show done at the Belly Up Tavern in Solana Beach, and “Lagoon Days at
the Powerhouse”, that are both in editing at this time.
Ingrid distributed a handout on the Unveiling of Payasada Horse
Play, May 8th at 5:30PM in the evening at the Del Mar Plaza,
which will be covered by DMTF Productions. The filming of programs for
kids at the library is planned in June. Some new shootings are on tap
for the future-stay tuned.
Website Upgrades: Philippe Lamoise has for
action. (he was not present) They are currently completing a total of 10
streaming video shows. The Mayor of Del Mar has asked if they can put
all the council meetings on the website.
It is proposed that they pay for the cost of this production
(approximately $100-200 per meeting). DMTF will pay for hosting them on
the website.
It was proposed and passed that we pay Joanne Price
for maintaining the financial statements.
Fifty dollars per month was proposed.
One additional item mentioned was that we have
contest entry videos in the Del Mar Fair and the National Home Town
Video series.
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